Employee Owned Since 2022 | Serving Chicagoland since 1996Support: 630-523-0220Sales: 630-526-8030Remote support
Free IT budget planner
Plan hardware replacement, Microsoft 365 licensing, IT support, security, backup, and projects in one place. The totals update as you type, and you can email the finished plan to yourself or your board.
Rough numbers are fine. Every default can be changed to match your own quotes and agreements.
Hardware
Software and services
Projects and cushion
Get your 2027 plan in your inbox. A line-by-line budget you can share with your leadership team or board.
How it works
Most small and midsize organizations spend the bulk of their IT budget in the same few places: people or managed services, software licensing, hardware replacement, security, and backup. Projects and a contingency line keep surprises from wrecking the plan.
Microsoft raised several Microsoft 365 prices on July 1, 2026. The planner uses current list prices, so check your own agreement and adjust if you pay a different rate.
Next steps
Replace hardware on a steady cycle instead of all at once. A four-year replacement cycle spreads the cost evenly and keeps aging machines from failing at the worst time.
Budget security as its own line. Insurers, clients, and regulators increasingly expect controls like MFA, EDR, and tested backups, and those costs are easier to approve when they are visible.
Keep a contingency of 5 to 15 percent. Licensing increases, vendor price changes, and unplanned replacements happen every year.
FAQ
It varies widely by industry and how much you rely on technology. Rather than a percentage of revenue, build the budget from what you actually run: people, devices, software, and security. This planner does exactly that.
Yes. The support options use WEBIT public pricing: support per computer user plus device management and Security Essentials per device. You can build a more detailed estimate with the managed IT calculator.
Every number is editable. Replace the defaults with your own quotes, licensing costs, and project estimates.
No. The planner runs in your browser. Nothing is stored unless you choose to email the plan to yourself.
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Two new clients per month. Maximum.
Thirty minutes, no pressure. You will leave with a clear next step, whether or not we end up working together.
Support line: 630-523-0220 | Main: 630-870-1088
Your 2027 budget
We will email your line-by-line budget so you can share it with your team. A WEBIT owner may follow up to answer questions.
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